You asked, we’ve answered! Here are your 5 most asked questions about Microsoft 365, and all the answers you need from our expert team. If you have any other questions we’ve not answered in this article, please get in touch with us today.

How much storage is included in OneDrive?

One Drive is Microsoft's cloud-based storage platform. It's incredibly useful and many businesses love how simple it is to put all of their files into the cloud to ensure constant availability, security, and backup. However, we often get asked exactly how much storage you have available.

For businesses, OneDrive comes with 1TB of storage per user included for free — in both the separate and 365 versions of OneDrive. However, if this is not enough for you then your business may be able to upgrade to a higher level of storage.

If your company meets the following requirements, you could upgrade to 5TB of storage —

· You must have five or more business and enterprise users in your organisation.

· You must have at least one of the users in your business who has used over 90% of their OneDrive storage.

If you meet both these parameters, you can upgrade to 5 terabytes. There is also a third option to upgrade further where you’ll need to contact Microsoft separately. So while OneDrive storage is free, there are some instances where you will need to pay for upgrades. 1 TB per user is normally more than enough though for an individuals day to day files.

What’s the difference between Microsoft 365 and Office 365?

We get that it can be confusing to understand the difference between Microsoft 365 and Office 365! Lots of people are used to Office as the main Microsoft brand of applications, and so introducing Microsoft 365 can be misleading.

The easy answer is that Microsoft Office consists of the applications within 365 that exist for productivity. This means applications such as Microsoft Word, Excel, and Outlook. However, Microsoft has also changed the branding for Office to Microsoft 365, which includes it with other features, such as security and Cloud services.

Essentially, if you're looking for Microsoft Office apps, they are now included in Microsoft 365. They come with other features as well as subscriptions including security and cloud packages. There are lots of different subscriptions and licenses within the 365 platform that give you the flexibility to only pay for what you need. We have a free eBook on our website that will give you all the information you need on this if you want to find out more. Click here to download.

Which Microsoft 365 plan is right for our business?

Microsoft offers lots of different plans within 365, which means finding the plan that is best suited for your business is easier than ever. Without knowing the ins and outs of your business, it can be difficult to suggest the right plan. So, instead, take a look at some of the plans available and who they'd be suited for, or just reach out to us and we can give you more personalised advice.

· Microsoft 365 Business Basic: Microsoft 365 Business Basic is a simple plan with the core office apps (such as Word, Excel, PowerPoint, and Outlook) as web apps. and basic cloud storage, meeting, and email capabilities. This makes it suitable for mainly small businesses with basic office needs.

· Microsoft 365 Business Standard: Microsoft 365 business standard includes everything in Business Basic plus downloadable versions of Office apps as desktop apps and has access to publisher and access. This is best for small to medium businesses looking for the industry standard.

· Microsoft 365 Business Premium: Microsoft 365 Business Premium is a subscription that includes even higher-tier security tools than Business Standard. This is intended for medium and large businesses that may have more complex security requirements.

Can I use Microsoft 365 without an internet connection?

As mentioned previously, the Microsoft 365 business basic subscription has to be used on the internet within your browser.

But for all other subscriptions that include downloadable versions of 365 applications, you do not need to be connected to the internet to use them.

Does Microsoft 365 come with anti-virus?

Microsoft 365 has antimalware capabilities within its main security application — Microsoft Defender. Defender also has several other useful security features, including real-time protection, cloud-based protection, endpoint detection and response, threat intelligence, network protection, application control, behavioural analysis, and threat hunting.

However, these tools are only available within the business premium subscription, or other subscriptions such as Microsoft 365 E5. This means that if you want access to antivirus, you'd need to look past the standard 365 subscription or subscribe to solely Microsoft Defender separately.

How We Can Help

If you’re looking to get started with Microsoft 365 and need some extra support, or just have a question you’d like us to answer, reach out to us today to see how we can help.

Your 5 Most Asked Microsoft 365 Questions Answered!